Understanding the Audit Process

Regular and Large Employer COR timeline to get a 3 yr. COR: 

  1. Program exists
    a. Fully implemented and functional health and safety program
    b. minimum of 1 year documentation required (*the are exceptions, see FAQ).
  2. Select Auditor
    a. Select an AASP certified Professional External Auditor [link with URL]
  3. Start date
    a. the first day of information gathering by the Auditor.
  4.  Information gathering.
    a. must be completed on or before December 31 of the calendar year.
    b. Allowance of 45 days for information gathering (access to employers documentation onsite and offsite)
  5. Auditor report writing
    a. Before January 2018: Allowance of 45 days from the last day of on-site activities.
    b. Starting January 2018: Allowance of 21 days from the last day of on-site activities.
  6. Submit report to the AASP
  7. Quality Assurance Review
    a. The AASP assigned the audit to a QA Reviewer (usually 2 weeks is allowed for the first review).
    b. If critical errors are identified the Auditor has 30 days to make corrections and return to QA Review.
    c. Auditors are allowed a maximum of three revisions to correct critical errors and cannot exceed 90 days from first review date.
  8. AASP Submits the results to Alberta Labour, Partnerships (duration: 1 – 2 weeks)
  9. AASP received the COR certificates by mail from Alberta Labour,
    a. The COR is issued and signed by Partnerships and AASP Executive Director.
    b. Issue date on the COR is the last day of onsite activity as recorded by the Auditor.
    c. Certificate is mailed to the employer.

** Please Note that the image below is an Example**

Regular and Large Empoyer SECOR Self-Assessment timeline to get a 3 yr. SECOR: 

  1. Existing Program
    a. Fully implemented and functional health and safety program
    b. Minimum of 1 year documentation required (*the are exceptions, see FAQ ).
  2. Self-assessor
    a. works for the employer
    b. has completed the Health and Safety Program Development (SECOR) Training.
  3. Start date of the audit
    a. the first day of information gathering by the Self-Assessor.
  4. Information gathering.
    a. Allowed 45 days for data gathering.
    b. Must be completed on or before December 31st of the calendar year
  5. Report Writing
    a. Before January 2018: Allowance of 45 days from the last day of on-site activities.
    b. Starting January 2018: Allowance of 21 days from the last day of on-site activities.
  6. Submit report to the AASP
  7. Quality Assurance Review
    a. AASP assigns to a QA Reviewer.
    b. Reviews are generally completed within one week.
    c. If critical information was omitted, the Self-assessor will be given an opportunity to submit additional information within 30 days.
  8. AASP Submits to Alberta Labour, Partnerships
    a. Duration: 1 – 2 weeks
  9. AASP received the COR certificates by mail from Alberta Labour,
    a. The SECOR is issued and signed by Partnerships and AASP Executive Director.
    b. Issue date on the SECOR is the last day of onsite activity as recorded by the Auditor.
    c. Certificate is mailed to the employer.

Make sure all you details are up-to-date!

The importance of updating mailing addresses and emails.